Florida's condo and co-op state-account data deadlines have already passed — and the annual one is 15 January
Florida's condo and co-op state-account data deadlines have already passed — and the annual one is 15 January
2026-09-10 · Florida · Compliance
What happened. Florida's condominium and cooperative associations were required to file a defined set of information with the state through a DBPR online account, and both deadlines have already passed. For condominiums the date was on or about 2 August 2026; for cooperatives, on or about 28 August 2026.
The obligation comes from two rules adopted this summer under authority added by HB 913: Rule 61B-23.002, F.A.C., “Operation of the Condominium Association,” effective 18 June 2026, and Rule 61B-78.001, “Operation of the Cooperative Association,” effective 14 July 2026. Each required the data “within 45 days of the effective date of this rule.”12
The account itself was due last year
Creating the account and populating it are two different obligations with two different dates. Section 718.501, as amended by HB 913, required that “on or before October 1, 2025, all condominium associations must create and maintain an online account with the division.” Section 719.501 did the same for cooperatives. An association whose declaration is recorded after 1 October 2025 must create its account within 30 days of recording.
What has to be in it
The rules set the data out precisely, and the list is broader than most boards expect:
- association contact information, and the community association manager or management firm;
- the name and board title of each board member;
- the association website address — and, optionally, “login credentials to the association website”;
- for each building: physical address, story count, unit count, certificate-of-occupancy year, and “any construction commenced within the common elements during the calendar year”;
- current and projected assessments inclusive of reserves, and their purpose; and
- “the name of all financial institutions with which the association maintains accounts.”
The five-business-day production duty
Separately from the filing, both rules provide:
“The association shall provide a copy of any structural integrity reserve study (SIRS) and any associated materials through the association's online account with the division within 5 business days of a request from the department.”
Five business days is not enough time to commission, locate or reconstruct a study. It is enough time to upload one you already have filed and indexed.
The recurring date that has not yet arrived
15 January 2027 is the first annual verification. The rules require an association to “review, verify, and update all required information… on an annual basis, by no later than January 15 of each calendar year.” Contact-information changes must be filed “within 30 days.”
One clause deserves emphasis because it converts a filing task into an evidence task: “annual updates and changes… are deemed received only upon the association's receipt of electronic confirmation from the department.” Submitting is not the same as having submitted. Keep the confirmation.
How many associations actually did this
DBPR reported to the Legislature on 1 December 2025, under the FY 2025-2026 General Appropriations Act, that “as of November 30, 2025, 16,104 condominium associations have created the required online account with the Division,” against a deadline that had passed on 1 October.
In the same report: “as of November 30, 2025, 7,836 condominium associations have reported completion of a structural integrity reserve study.” One month before the SIRS deadline, fewer than half the associations registered with the state had reported a completed study.
The report also records that “while the Division has not received any formal notifications of noncompliance, it regularly receives inquiries,” and that the Division “sent out four mass email campaigns, as well as two written letter campaigns.”3
That last detail matters more than it looks. The notice record is built. An association that later argues it never heard about the requirement is arguing against a documented outreach campaign.
What this changes about association transparency
Set aside compliance for a moment and consider what now exists. The state holds, in a structured and searchable form, the full board roster of every registered Florida condominium association, its manager, its buildings and their ages, its assessment levels including reserves, and the names of its banks.
Two years ago none of that was collected centrally. Florida has, without much notice, built the closest thing it has ever had to a register of condominium governance — assembled through rulemaking rather than through the turnover-certificate database bills that died in committee this session.
Rule 61B-23.002 also made a quieter change: correspondence with the Division is now part of the official records under s. 718.111(12)(a)21, and a refreshed FAQ sheet (DBPR Form CO 6000-4) is required “every 12 months.”
A drafting note for cooperatives
The cooperative rule was evidently adapted from the condominium one and shows it. Subsection (1)(a)2 is headed “Condominium association buildings” inside a rule about cooperatives, and the rule contains two subsections numbered (2). Neither defect changes what a cooperative has to file, but anyone citing the rule by subsection should quote the text rather than the number.
Why this is worth doing now rather than in January
A proposed rule published on 31 July 2026 would give the Division authority to issue citations for violations of Chapter 718 and Title 61B, with a minimum penalty of “$500, whichever amount is greater” and “a penalty range of $10 to $30 per unit… for each violation.” The proposed penalty schedule includes a new line item: “718.501(2) and (3), F.S. — Failure of the board to create and maintain an online account with the division.”
Two features of the proposal make it sharper than it sounds. Service is on the registered agent, and “failure of the association to receive actual notice shall not invalidate service.” And if the association does not dispute the citation in writing within 30 days, it “shall become a final order of the division.”4
That rule is proposed, not adopted, and has no effective date. But the combination — a per-unit penalty for an account failure, served on a registered agent, becoming final by silence — is a good reason to confirm two things this month: that the account is populated, and that your Sunbiz registered agent and address are current.
What to watch next
Watch Rules 61B-21.001 through .003 and new 61B-21.0026 for adoption. And diarise 15 January 2027 — with the electronic confirmation, not just the submission.
Related Florida HOA Topics
- Rule 61B-23.002, F.A.C., Operation of the Condominium Association, effective 18 June 2026 ↩
- Rule 61B-78.001, F.A.C., Operation of the Cooperative Association, effective 14 July 2026 ↩
- DBPR, Compliance with HB 913 (2025) Requirements, report to the Legislature, 1 December 2025 ↩
- Notice of Proposed Rule, Rules 61B-21.001–.003 and new 61B-21.0026, published 31 July 2026 ↩
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